Academic Probation

Academic Probation

Academic Standings

Academic standings are determined once SAP is calculated at the end of each semester. In all instances the length of academic standing, also referred to as the probationary period, shall be one semester unless notified otherwise.

NOTE: Any student who is not on Academic Warning, Academic Probation, or Academic Suspension is considered in good academic standing.

  • Academic Warning: Undergraduate students with a cumulative GPA below 2.0 will be placed on Academic Warning; 3.0 for graduate students. Students who attain a cumulative GPA of 2.0 (undergraduate) or 3.0 (graduate) or better will be removed from Academic Warning.
  • Academic Probation: Students who have a cumulative GPA below 2.0 for undergraduate students or 3.0 for graduate students for a second consecutive semester will be placed on Academic Probation. Students who attain a cumulative GPA of 2.0 (undergraduate) or 3.0 (graduate) or better will be removed from Academic Probation.
  • Academic Suspension (Administrative Withdrawal): Students who are on Academic Probation and have a subsequent term GPA below 2.0 (undergraduate) or 3.0 (graduate) will be placed on Academic Suspension and administratively withdrawn from the institution. Academic Suspension is recorded on the student’s academic record. Students who are academically suspended are no longer enrolled students and must apply for re-instatement subject to approval by the Academic Standards Committee.
  • Reinstatement to ACHS: Suspended students accepted for re-instatement will be approved on a provisional basis and required to successfully complete nine semester credits of individual courses with a 2.0 GPA for undergraduate and 3.0 GPA for graduate studies to demonstrate good academic standing prior to full re-instatement into an ACHS program.

The Academic Standards Committee, chaired by the Academic Dean, is responsible for enforcement of the Satisfactory Academic Standing regulations and has discretionary authority to grant exceptions and to develop guidelines for administering these regulations.

 

Financial Aid Standings

If a review of the student’s academic record at the end of the payment period indicates that they have not met SAP, the student may be placed on financial aid warning or probation and aid may be cancelled with continued failure to meet SAP:

  • Financial Aid Warning: This occurs after the first semester the student does not meet SAP. Students will need to meet with their Academic Advisor (in person or via telephone) to identify how ACHS can help. Recommendations might be weekly meetings, tutoring, or outreach to an ACHS Ambassador for peer guidance, for instance. Students will remain eligible for federal student aid for one additional semester, after which SAP will again be reviewed. If a student is still not meeting SAP after a second consecutive semester, they will be required to appeal in order to be considered for continued financial aid eligibility.
  • Financial Aid Probation: This occurs after the second consecutive semester that the student did not meet SAP, and after a successful appeal.[1] Student eligibility is reinstated for one payment period (or more with an academic plan).
  • Cancellation of Aid: If a student’s cumulative grade point average and/or completion rate is less than the minimum standard after the Probation period and/or the student does not meet the terms of their academic plan, the student’s financial aid will be cancelled. Financial aid eligibility may only be reinstated once the student is again meeting SAP.

How to Appeal Cancellation of Your Financial Aid

An appeal requires an academic plan and submission of appeal online at https://contact.achs.edu/financial-aid-warning-appeal. Please be specific in your appeal and include all information you would like the Committee to consider.

In certain situations, an appeal may be warranted, including, but not limited to, the following:

  • Medical emergencies 
  • Severe health issues
  • Severe personal or family problems 
  • Financial or personal catastrophe

Your appeal will be individually reviewed by the Financial Aid Committee, and you will be notified in writing of the Committee’s decision within 30 days of receipt of the appeal. The Committee’s decision is final.

If aid is cancelled, you may continue to take courses at your own expense until you have regained good academic standing by achieving a minimum cumulative GPA of 2.0 for undergraduate students or 3.0 for graduate students AND meeting the minimum pace by completing 67% of your total attempted credits.

 


[1] In accordance with 34CFR 668.34 (a)(9)