Refund Policy


If you are a resident of California, please click here to view the refund policy for California students.

We work hard to provide excellence in education for all our students. However, if your circumstances change and you decide ACHS is not for you, the following refund policy applies. You may cancel or withdraw in any manner, but we recommend that you do so in writing.  Refunds are based on the date the request is received at ACHS or the postmarked date if mailed, not the last date of attendance. The College will make any refund due within 30 calendar days [1] from this date. Withdrawal or cancellation as a result of disciplinary or other administrative action does not change the refund process; you may receive a refund or owe a balance. Note that you are not obligated for tuition for a semester that had not started when you withdraw or if a class is canceled.

If you are using federal student loans, a private student loan, or other third party funding, it is your responsibility to repay financial obligations if applicable. Some financial institutions require that refunds be paid back directly to the institution or organization in the event of a refund. Refund rates are not differentiated based on funding except as otherwise required by law.

Refunds are based on unused instructional time and are prorated on a weekly basis.

  • If you withdraw before class starts, you are entitled to a refund of 100% of tuition, but the registration fee and any consumed fees (such as shipping charges) are not refundable.
  • If you withdraw from a course after classes begin for a semester, you are eligible for a prorated refund through the middle week of the term.

Prorated Tuition Charges

For a 15-week semester:

If you withdraw: Amount Refunded:

Before the start of the semester

100% of tuition

During week 1 of the semester

94% of tuition

During week 2 of the semester

87% of tuition

During week 3 of the semester

80% of tuition

During week 4 of the semester

73% of tuition

During week 5 of the semester

67% of tuition

During week 6 of the semester

60% of tuition

During week 7 of the semester

53% of tuition

During week 8 of the semester

47% of tuition

During weeks 9-15 of the semester

No refund.

Sample Tuition Refund Calculation:

Charges to Student:

ACHS Institutional Charge Amount

New Student Registration Fee


Tuition (3-credit undergraduate course @325)


Total Tuition & Registration Fee Charged:



Refund calculation based on withdrawal during Week 3 from the AROMA 101, 15-week course:

ACHS Institutional Charge Amount Refunded to the Student

New Student Registration Fee


Tuition (3-credit undergraduate course) [2]

$975 x .80 (80%)

= $780.00

Eligible Refund:



For a 7.5 Week Semester:

If you withdraw: Amount Refunded

Before the start of the semester

100% of tuition

During week 1 of the semester

88% tuition

During week 2 of the semester

75% of tuition

During week 3 of the semester

63% of tuition

During week 4 of the semester

50% of tuition

During weeks 5-7.5 of the semester

No refund


ACHS Institutional Charge Amount Refunded to the Student

New Student Registration Fee


Tuition (3-credit undergraduate course) [2]

 $975 x .63 (63%)

= $614.25

Eligible Refund: 



Non-Refundable Consumed Fees

Online Library, Materials, & Resources Fee

This fee provides access to an extensive virtual library including subscription library databases; your mobile-friendly, interactive online classroom including course videos, interactive tutorials and audio resources; interactive support tools; and the ACHS Student Center. No refunds are available after access to the online classroom opens for the semester. Learn more about this fee online here.

Course Packs, Textbooks, & Shipping Charges

ACHS offers a 14-day return satisfaction guarantee for materials. Materials should be unopened and in reusable condition. Shipping is not subject to refund. The College is not responsible for damaged or lost study materials. The ACHS eTextbook fee is non-refundable after the online course opens.

Graduation Fee

Upon completion of all program requirements, students are eligible to apply for graduation. The standard graduation fee is $50 per Certificate, Diploma, or Degree graduation application. Students may apply for graduation from more than one program to earn additional credentials.

ProctorU Online Exam Proctoring Fee

Students at ACHS complete proctored final exams through ProctorU online exam proctoring. The ProctorU exam fee is $30 per final exam; this fee is paid directly to ProctorU. Students may also elect an appropriate in-person proctor to oversee the online exam; there is no fee with this option. View the full proctoring policy online here.

Other Fees

If you experience special circumstances during your studies with ACHS, you may incur the following fees:


Title Amount Charged when:

Challenge Exam or Final Exam Retake Fee


Challenge Exam: Student challenges core or pre-requisite program requirements by exam (when available). Final Exam Retake Fee: Student retakes final exam.

Expedited Shipping Fees

Varies by Shipment

Materials sent via expedited shipment method at student's request.

Graduation Rush Order Fee


Certificate, Diploma, or Degree is needed outside of the normal graduation processing dates of February 1, June 1 and October 1.

Incomplete Course Fee


Student has filed request for incomplete grade and indicated that he or she intends to complete outstanding coursework. 

Late Payment Fee


Installment payment is received after the payment due date.

Late Registration or Late Registration Change Fee


Late Registration Fee: Applies to registrations received after the published semester registration deadline - Visit for registration deadlines.

Late Registration Change Fee: Changes are made to course schedule after the registration deadline - Visit for registration deadlines.

Official Transcript Fee (additional copies)


The first official transcript requested by the student is free of charge; additional copies incur $10 fee.

Replacement Certificate, Diploma or Degree Fee


Student orders a duplicate or replacement Certificate, Diploma or Degree.

Returned check Fee


Student's check payment is returned for insufficient funds or other issue.

Student Credit Check Fee

U.S.: $7.50
Canada: $25.00

Charge for personal credit check to determine student’s eligibility for installment payments.

Return of Title IV Policy

A student receiving federal (Title IV) financial aid who withdraws is subject to “Return to Title IV” provisions. Federal statutes require ACHS to recalculate eligibility for any student who completely withdraws during any term or payment period if the student received or was eligible to receive Title IV funds in that period.

ACHS uses a prorated calculation provided by the Department of Education, referred to as an R2T4, to determine the percentage of aid earned and recalculate eligibility for Title IV funds. This is based on the number of days elapsed when the student withdraws or is withdrawn by the institution divided by the number of days in the semester.

If a student earned less aid than was disbursed, ACHS will return a portion of the funds and the student is required to return a portion of the funds. When Title IV funds are returned, the student may owe a balance to ACHS. Students are responsible for payment of any remaining balance whether or not they are readmitted to the school. The percentage of federal financial aid determined to be unearned for the payment period must be returned to the appropriate federal financial aid program(s).

If a student earns more aid than was disbursed to him or her, ACHS will reimburse the student a post-withdrawal disbursement that will be paid within 120 days of the date that ACHS determined that the student withdrew.

Refunds are allocated in the following order:

  • Unsubsidized Federal Direct Loan
  • Subsidized Federal Direct Loan
  • Federal Parent (PLUS) Loan
  • Federal Pell Grant
  • Federal Supplemental Opportunity Grant (FSEOG)
  • Other Title IV assistance
  • Other state, private, and institutional aid 

Travel Programs (Study Abroad)

Your deposit must be paid to secure your accommodations. The balance of your fee is due eight weeks before the first day of class. A 100% refund is offered if you withdraw in writing within five days of enrollment. If you withdraw eight weeks or more before the first day of class, your deposit is non-refundable. If you withdraw within eight weeks of the first day of class, no refund is available. We require all students to obtain travel insurance prior to departure to cover travel expenses as well as medical expenses while on the study tour.


Last updated 12/26/17