Exam Proctoring Requirements

Policy – Proctored Examinations

To ensure academic integrity, ACHS requires students to take proctored final exams at appropriate intervals. This verifies that the student who takes the exam is the same person who enrolled in the program and that the examination results will reflect the student’s own knowledge and competence in accordance with stated learning outcomes. Students can select an online or in-person proctor. In both situations, the exam is taken online. For online proctors, ACHS uses a third-party service called ProctorU. All proctored exams are closed-book and have a 3-hour time limit.

In order to ensure proctored exams occur at appropriate intervals, ACHS has designated specific courses that have proctored assessments (final exams in most cases). If a student elects the online proctoring option with ProctorU, students are required to schedule the exam in advance and pay the exam proctoring fee directly to ProctorU. Exam and other ACHS fees can be found on the ACHS website: https://www.achs.edu/other-fees

Undergraduate courses with a proctored final exam are1:

  • AROMA 203
  • HERB 201
  • HLTH 201
  • NAT 302
  • NAT 303
  • NAT 307

Graduate courses with a proctored final exam are1:

  • NAT 501
  • NAT 503
  • NAT 515
  • NUT 501

If you have questions about scheduling proctored exams or other proctor-related questions, please email our Student Services team at stuserv@achs.edu, and they would be happy to help!

1Please note these courses are subject to change at any time.

Procedure

Proctored exams are taken online using ACHS’s ProctorU online service for a small fee (view fee information online at https://www.achs.edu/other-fees) or with a nominated in-person proctor.

All proctored exams are closed-book and students have three hours to complete their exam. Most exams are significantly shorter and students may end their exam sooner than the three-hour timeframe. Exam structure varies for each course but may include multiple-choice questions, questions requiring short answers, questions requiring longer, paragraph-length answers, essay questions, and/or case studies.

Scheduling ACHS’s Online Proctoring Service - ProctorU

For students who wish to use ACHS’s Online Proctoring Service, ProctorU, follow the steps below:

  1. Click on the ProctorU link from within your Canvas final exam course page. Follow the prompts to set up an account (if you are a new user) and schedule the exam.

ACHS recommends scheduling your exam at least two weeks in advance to ensure you can take the exam at your preferred date and time. ACHS provides ProctorU with all exam passwords.

See also ProctorU’s instructions for scheduling, logging in and taking your exam: https://www.proctoru.com/students/

Scheduling an In-Person Proctor for Online Exams

For students who wish to have an in-person proctor, follow the steps below:

  1. Nominate your proctor. A proctor can be anyone who has, in his or her profession, agreed to uphold a standard or code of ethics. Such professions could include, but are not limited to: a justice of the peace, notary public, member of the clergy, lawyer, doctor, or nurse. Other suitable proctors may include a licensed massage therapist, librarian, teacher, high school or college administrator, faculty member, guidance counselor, or military test control officer.
  2. Please note: a proctor cannot be a fellow student, close friend, roommate, fiancé, immediate supervisor, family member related by blood or marriage, or other acquaintance with whom a conflict of interest may exist.
  3. Send the proctor the following form to complete (at least two weeks before the scheduled exam date) to ensure the proctor understands the responsibilities of proctoring, is approved by your ACHS student services advisor and he/she receives the exam password prior to the exam: https://contact.achs.edu/achs-proctor-nomination-form.

ACHS will email the nominated proctor the exam password prior to the scheduled exam.

Please contact our Student Services team at stuserv@achs.edu for questions or assistance with the proctoring process.

What to Bring to the Exam

Students may bring blank paper and a writing utensil to the exam. Students may not take any notes, calculators, course materials, cell phones, tablets, and/or PDA’s, or other materials into the exam. Students may not confer with others during the exam.

Verification of Student Identity

ACHS proctoring procedures require the proctor to verify student identity in-person through inspection of the student’s government-issued photo identification, such as a driver’s license, state ID card, or passport. This verification is conducted directly prior to the start of the exam. This verification is completed either in-person with the designated in-person proctor or online using a webcam when testing with the College’s ProctorU service. For in-person proctors, the proctor will return a Student Identity Verification form after the exams, provided directly to the proctor by ACHS Student Services, to verify the identity and integrity of the exam.

Technical Requirements

For in-person proctoring, please see ACHS’s policy on technical requirements for accessing and using Canvas.

For using ProctorU’s proctoring service, please see the ProctorU technical requirements page: https://www.proctoru.com/tech-requirements/

Exam Day Procedures

Prior to the exam, students should log onto their Canvas course and follow the posted instructions to access the exam. Students should make sure their webcam and speakers are plugged in and turned on. Students cannot turn on the webcam software before logging into ProctorU (this will create issues with the video feed). Once in the room, students should follow the instructions to connect to the proctor and follow the proctor instructions.

Proctors must ensure that students have no materials with them other than blank paper and a writing utensil. The proctor will confirm a student’s identity against a government-issued photo identification. Proctors will then enter the exam password to log the student into the exam.

During the exam, the proctor will ensure that the student has no study materials during the exam, supervise the student throughout the exam, and end the exam at the end of the allotted time. Please note that no breaks are permitted during the exams. Please plan accordingly.

Exams that do not comply with these requirements will be considered void.